Shipping to the ACS Conference

If you are shipping food products to be used at conference for any event, ACS requires that you complete the Product Information Form. This does NOT include SWAG bag items. If you were approved to submit a SWAG bag item, you have received a separate e-mail with shipping instructions.  Contact Us if you need those instructions provided.

Deadlines for filling out the Product Information Form:

July 1st – Product to be used during Tasting Sessions
July 1st – Product to be used during Sponsored Events or Meals
July 1st – Product to be shipped for Meet the Cheesemaker, Supporting Trade Tables, Networking Salons

SHIPPING DOCUMENTS

To help ACS manage the large volume of shipments received at the conference, we require that all packages shipped have additional identifying information. Companies transporting product to the ACS Conference are required to complete the following:

                 1. Product Information Form

Fill out the Product Information Form as well as provide the following supporting shipping materials:

2. Packing Slips

Upon completion of the Product Information Form, you will receive an email confirmation of your submission. If you do not receive a confirmation email, please Contact Us. Print this form and save to use as a packing slip for your shipment. Your product will not be accepted if you do not include a packing slip. The packing slips help us ensure we have the details for every product we receive. It is recommended that you make a copy of your packing slip(s) for your own records. Please print this document on standard 8.5 x 11 copy paper.

3. Shipping Labels and Box Labels

If you are a Supporting Trade Table or Networking Salon company
Create labels in the OneView online portal for all shipment of materials and products. OneView is your online portal with the official services contract for the ACS conference.  Labels can be accessed from the Shipping and Material Handling dropdown in the center of your Dashboard.

If you are NOT a Supporting Trade Table or Networking Salon company
Non-perishable items ONLY – use these package labels to ship to the Fern Advance Warehouse between June 17th – July 14th. If necessary, you may ship direct to the Show Site no earlier than Tuesday, July 19th. On the labels, please make sure to denote what event(s) the item(s) are for.

Perishable items – use these packing labels. Items must be shipped directly to the Show Site for delivery no earlier than Tuesday, July 19th. On the labels, please make sure to denote what event(s) the item(s) are for.  Meet the Cheesemaker and Meet the Cheesemaker – Marketplace Sponsors, please use this label for you perishable items.

If you are shipping a mixture of Perishable items AND Non-perishable items together – please use the Perishable items labels.

You must affix these labels to the outside of your package(s) to clearly identify your shipment. Please affix one label to the exterior of each box being shipped, making as many copies as necessary to ensure one label is affixed to each box. If you are not sure which label to use, please Contact Us.

4. Carrier Shipping Labels

Along with the above noted labels, you will need to affix to the package(s) the label of the carrier you plan to use (UPS, FedEx, etc.).  Fern Transportation is the ACS carrier and can help if you need assistance.  Please reach out to Jaime Huxford at [email protected]

RECEIVING DAY

If you are NOT a Supporting Trade Table or Networking Salon company
Your perishable products should be shipped to arrive at the Oregon Convention Center on Tuesday, July 19th or Wednesday, July 20th. For deliveries on Thursday or Friday, they will need to be dealt with on an individual basis.

  • Deliveries received prior to Tuesday, July 19th will be refused upon delivery and sent back.
  • Keep your shipment tracking information on hand! Should there be any issue in receiving your shipment, you will be contacted by a representative of ACS.
  • Be aware of when your cheese must arrive and when you need to ship to get it there on time and within an acceptable temperature range (32-45 degrees).

Receiving Day Schedule

  • Shipments from Common and Private Carriers will be accepted between 8:00 am – 4:00 pm on July 19th and July 20th at an open loading bay, #s 1-5. These will all be received by Fern Expo.
  • Hand Deliveries in a vehicle that does not require a loading dock will be accepted between 10:00 am – 3:00 pm on July 19th and 20th at Roll Up Door B. Ask for the ACS Receiving Manager to check your product in upon your arrival.  A hand delivery is defined by anything that can be delivered by hand carrying or the use of a personal dolly to go to show floor.  If a shipment needs a larger flat cart, forklift, pallet jack, or a loading dock to be delivered, it needs to be checked in by Fern Expo.

Where to Ship


Fern Advance Warehouse between June 17-July 14:
Fern Expo Portland
Attn: ACS Convention/(Your Company Name)
6700 NE 59th Avenue
Portland, OR 97216 

Show Site no earlier than July 19:
Oregon Convention Center, Loading Dock B
Attn: ACS Convention/(Your Company Name)
777 NE Martin Luther King Jr. Blvd.
Portland, OR 97232

If you are shipping product for a Sponsored Event or Meal

  • For any product that the catering team at the Oregon Convention Center will be prepping and serving as a part of a meal function, they would ideally get the product shipped to their dock with Attention to Levy Catering with the ACS Annual Conference name on it.   For any frozen items, Levy Catering can accept 1 week prior to service (no later than 3 days prior to service to allow for defrosting).  For perishable items, Levy Catering will prep everything 1-2 days prior to service so please ensure that items are received a minimum of 2 days prior to service.
  • Deliveries to Oregon Convention Center Levy Catering – Deliveries are accepted at the Loading Dock “N” on Monday – Friday between the hours of 8:00am-3:00pm. It is located on the corner of First Avenue and Holladay. Please note this loading dock is NOT with the rest of the convention center’s docks. If you need further assistance, please call the Admin Desk at 503-731-7851.

Oregon Convention Center, Loading Dock N
Attn: Levy Catering/ACS Annual Conference
777 NE Martin Luther King Jr. Blvd.
Portland, OR 97232

Please see map below –

 

 

Fill Out The Product Information Request Form