Careers

    ACS does not accept or keep unsolicited resumes on file.  Please apply only for specific open positions listed.  No phone calls please.

     

    Open Position – Posted February 17, 2012:

    ADMINISTRATIVE & MARKETING ASSISTANT

    The Administrative & Marketing Assistant plays a vital role in providing the support required to maintain and grow the American Cheese Society and its programs.

    This full-time position reports to the Programs & Operations Director and provides general administrative support to the association’s directors and staff:

    Supporting the Executive Director:

    • Serve as executive assistant performing general administrative functions including scheduling, Board of Directors communications, fielding/responding to phone and email inquiries, handling general correspondence, and other office tasks
    • Provide general planning support for Board and Committee meetings including distributing agendas and reminders, materials preparation, hotel, travel, catering, and meeting research and coordination
    • Research, compile data, and assist in the preparation of reports

    Supporting the Programs & Operations Director:

    • Coordinate and maintain speaker logistics, details, and registrations
    • Manage materials/mailings, process payments, ensure accuracy of submissions, and accurately enter/track data for annual Judging & Competition both in office and on-site
    • Distribute agendas/reminders and maintain minutes for staff and relevant Committee meetings
    • Conduct research and maintain database of potential educational topics and speakers

    Supporting the Marketing & Communications Director:

    • Update communication platforms including website, Facebook, and Twitter
    • Coordinate and track sponsorship and donated item details including contracts, fulfillment of benefits, follow up, and relationship maintenance
    • Assist with the development and delivery of marketing collateral
    • Create and maintain archive of current and historic ACS photos and collateral
      • Compile content for monthly CheeseBytes e-newsletter
      • Distribute agendas/reminders and maintain minutes for Committee meetings
      • Conduct research, write/review/edit/prepare materials, maintain project schedules
      • Research and grow the ACS media contact list, monitor press coverage, and maintain an up-to-date PR tracking document

    General support duties include but are not limited to:

    • Organization, filing, administrative assistance, incoming/outgoing mail handling, setting up orderly systems
    • Answering phones and responding to calls, emails, and other correspondence
    • Organizes shipping of materials and supplies to conference site
    • Processing paperwork and payments as needed
    • Data entry, ordering supplies, maintaining accurate inventory, equipment upkeep, troubleshooting office systems, and handling merchandise sales, processing, and order fulfillment
    • Researching and recommending products and services to enhance productivity and lower costs.
    • Interacting with outside vendors and contractors as needed
    • Coordinating Board, Committee, and from time to time small event/meeting logistics
    • Working with staff, committees, and Conference Planner on Annual ConferenceAssists with Judging & Competition, staff office set up, registration desk and other on-site at Annual Conference
    • Ability to work flexible/additional hours as needed

     

    REQUIRED QUALIFICATIONS 

    SKILLS, KNOWLEDGE & ABILITIES

    • Exceptional customer service, interpersonal skills, phone skills, email etiquette, and professional business demeanor
    • Quick and accurate word-processing and data entry skills
    • Typing speed of at least 60 wpm
    • Ability to handle multiple projects and tasks simultaneously
    • Effective oral and written communication skills
    • Excellent organizational skills and attention to detail
    • Proficient with Microsoft Office Suite including Excel, Word, and Outlook
    • Strong, writing, editing, grammatical, and math skills
    • Creativity and marketing savvy
    • Diplomacy and comfort in interacting with all types of people
    • Reliable, honest, and with a positive outlook
    • Ability to maintain discretion where sensitive and confidential issues are concerned
    • Ability to work under time constraint and juggle multiple tasks simultaneously in a fast-paced environment in which priorities and deadlines change frequently
    • Ability to travel at least once each year to Annual Conference
    • Ability to lift at least 40 lbs (for event/meeting set up and supply handling)

    EDUCATION
    Four-year accredited Bachelor’s degree or Associate’s degree.

    EXPERIENCE
    Minimum of two years administrative, data entry, and/or customer service experience.

    DESIRED QUALIFICATIONS

    • Non-profit, association, or foundation experience, preferably in a member-based organization
    • Knowledge of association membership databases (especially Avectra’s netForum)
    • Knowledge of the specialty foods market and/or interest in cheese and gourmet foods
    • Marketing skills and savvy with understanding of social media
    • Familiarity with Adobe Creative Suite and WordPress, and an eye for design
    • Desire to be a part of a healthy organizational culture that encourages teamwork, collaboration, and growth
    • A proactive problem-solver who never says “it’s not my job”

    SALARY AND BENEFITS
    Salary range: $27,000-30,000. Full-time, non-exempt.  ACS offers competitive salary, health and dental benefits in a small, collegial office environment.

    HOW TO APPLY
    Applications will be accepted through February 29, 2012.  Please include “Assistant” in the subject line and e-mail cover letter, resume, earliest available start date, and three professional references (contacted only upon in-person interview) to: Jobs@cheesesociety.org.

    Local applicants only. No phone calls.